If you run an SMTP server in your office, you will want to ensure you don’t run into common and costly errors. While true, plenty of people take a foolish approach and only fix issues as they arise. This is unwise as you will cost yourself time and money in the future as issues will occur. In fact, it’s increasingly become necessary to monitor your SMTP server, and here are three reasons why this is true.
Data flow: If the data flow increases drastically, you will need to deal with the issue quickly. Think about it, when a hacker or mischievous individual takes control of your SMTP server, he or she can send malicious viruses or spam emails from your server. When this happens, not only will your server slow down, but it may get banned. To avoid this, watch your server and look for any spikes in traffic. Then, if you see new or unknown devices, check them out and take action.
Future upgrades: If you notice slow response times, you will want to upgrade your server. Now, all-too-often, an IT professional will not watch this and he or she will not respond quickly enough. Sadly, when one doesn’t upgrade their server in due time, the employees will suffer when they can’t access information or their email. Not only will you prevent gridlock in the short-term, but you will save money in the future when you invest your money and upgrade the server in a cost-effective way. If you’re using an exchange server, it may be worth your time and money to use an exchange server monitoring solution in order to keep tabs on your email server. This way, you’d be notified when there was a problem, and you could be proactive instead of reactive.
Watch employees: While an IT staff should not feel obligated to watch over employees all the time, it’s wise to ensure that they are working and sending out appropriate emails. Not only that, you want to ensure that they are not sending massive files that clog up the servers. Remember, when you can keep up on this, you can prevent problems. At the same time, employees will know how to share files in an efficient manner that doesn’t bog down servers.
If you run an SMTP server, you will want to monitor it constantly. Otherwise, if you miss one or two issues, minor or major, you will suffer drastically and waste money and time.